Print Cheque
Enter cheque details, preview them and save/print the cheque.
The Print tab is the main daily screen. It combines cheque entry, a visual preview, saving to the Cheque Register and direct printing. It also gives you flexibility to choose which details should print now and which details can be printed later on the same cheque leaf.
Enter a cheque
- Choose the correct Select Cheque design. The saved bank layout appears in the preview.
- Choose To Whom. This is the party selection field used for your record and lookup. If the party is missing, use the green + button to add a new party/address record.
- Confirm the Currency.
- Enter the Cheque Date and Cheque Amount. The amount in words is created automatically.
- Enter the Cheque No. Add ChequeBookNo and Invoice Month when these fields are part of your office procedure.
- Enter the text to print on the cheque in Description. The program prints the Description field on the cheque, not the To Whom field.
- Check the preview carefully before printing. If required, you can type Cash in Description and issue a cash cheque even when the party record is kept under a company name in To Whom.
- Choose whether to Print, Save, or both by using the checkboxes at the top-right.
- Choose Save And Print. When Save is enabled, the cheque is added to the Cheque Register.
Important options
A/C Payee
Tick Acc Payee when the cheque should print the A/C Payee instruction in the configured design location.
Remove Decimal
The checkbox labelled RD means Remove Decimal. Use it when the printed cheque amount should be handled with zero decimal places.
Mask
Add mask characters such as ** around the printed amount/wording. This helps close unused space around cheque values.
Amount in words split
Use the Amount in words split after … Words field to split a long amount-in-words sentence into two printed lines. Choose how many words should stay in the first line; the remaining words automatically continue in the second line for better alignment on the cheque.
Save and Print checkboxes
Save ✓ & Print ✓
Saves the cheque record and sends it to the configured printer.
Save ✓ only
Saves the cheque in the register without printing.
Print ✓ only
Prints without creating a new issued-cheque record.
To Whom and Description: understand the difference
This is the party record you select from the list. It helps you identify the customer/supplier and find the cheque later in registers and reports.
This is the text that is actually printed on the cheque. Use it for the beneficiary wording required on the cheque leaf.
The beneficiary name may be different from the party name in your records. For example, the party company name may be one value, while the bank beneficiary name or payable wording may be different.
Example: you can select a party in To Whom, but print a different beneficiary name in Description. You can also issue a cash cheque by entering Cash in the Description field.
If a field should not be printed
The program includes controls for suppressing selected cheque fields. This is useful when part of the cheque has already been signed or written and you want to print only the missing fields later on the same cheque leaf.
For example, a user may print a cheque without the date, obtain the authorised signature first, and later check the bank balance and print only the missing Date on the same cheque leaf.
Date
Untick printing of the date when you want to leave it blank for now and print it later.
To Whom / Description
Suppress the payee line only when that wording has already been written or should not be printed in this run.
Amount / Amount in Words
Use these options only when those areas are already completed or intentionally excluded from the current print.
Common errors
Check the cheque design, currency, party, cheque date, amount, cheque number and required payee/description information.
Check the Description field. That is the field printed on the cheque. To Whom is for the party selection/record.
Confirm that Print is ticked, the correct printer is selected in Settings, and the printer is online.
Print may be unticked or the configured Windows printer may be unavailable.
Check the currency definition, the Amount in words split after setting, and whether Remove Decimal is selected. If the wording format is still wrong, contact Linkway support.