Payment Voucher

Payment Voucher is used when a payment covers one or more invoices and is paid using one or more cheques. The program requires the invoice total and cheque total to match.

Create a Payment Voucher

1. Open Print Cheque and select the Payment Voucher tab.
2. Choose New when starting a fresh voucher.
3. Select the Party Name, Payment Date and Branch. Confirm the voucher number shown by the program.
4. In Invoice Details, enter the Invoice No, Invoice Date, Particulars and Payment amount, then choose Add. Repeat for additional invoices.
5. Check the invoice Total.
6. In Cheque Details, enter the Cheque No, Cheque Date, Cheque Details and Payment amount, then choose Add. Repeat when payment uses multiple cheques.
7. Check the cheque Total. It must equal the invoice total.
8. Enter Remarks when needed and choose Save & Print.

The most important rule

Print the cheque from a voucher

1. Save the Payment Voucher first.
2. Open the saved voucher when required.
3. Double-click an unprinted cheque detail line.
4. The program transfers the party, cheque number, cheque date and amount to the Print tab.
5. Select the correct cheque design, verify the preview and print/save the cheque.

Common problems